Which Social Media Tasks Should You Delegate To A Virtual Assistant Part 2

By CJVirtualPA

If you don’t enjoy certain admin tasks, the likelihood is you will probably not be that good at them

For most people these are the activities you dread, like itemising your travel receipts and submitting your expenses.  By hanging on to tasks like this, you are holding yourself back and wasting time which could otherwise be spent on generating revenue for your business. The sooner you delegate them, the better.

Even if you are good are certain tasks, you can still delegate them. Tasks such as posting to Twitter or Facebook may be delaying you and preventing you from completing more high profile work you know deep down will benefit your business.

On the other hand, if you love certain tasks, but you aren’t particularly good at them, you need to ask yourself whether or not you could become competent with the right training.  If you’re prepared to put in the effort and have the time to do the training, get good at these tasks, otherwise delegate them!

If you don’t think about taking on a Virtual Assistant because you think you can’t afford one, remember that “resources always follow vision.”  Also, to be an effective leader you have to be good at delegation.

Here are some more examples of just some tasks you can start to delegate to a VA to save you time in your busy day:

Cleaning up email address books of duplicates

Often, due to device syncing problems, you might end up with several versions of the same contact. Your VA can easily trawl through them to ensure the details are amalgamated and therefore easily uploaded to your newsletter program.

Sorting through Linked In digests

We all know that LinkedIn can be a great tool to help you to connect with like-minded people to get ahead in business.  In order for you to participate in conversations you want to participate in your VA can identify these for you.

Regular Research

Tell your VA which products you want to promote this month and ask him or her to carry out some online research and to draft a blog to be linked to your website and other social media profiles.

Calendar Appointments

It can take many phonecalls and emails to finally confirm an appointment, particularly if more than two people are involved. Ask your Virtual PA to take the headache away and advise you of the date and time when all parties have confirmed they can make the meeting. 

Spice up your Tweets

Your VA can take photos of products or items which can enhance your Pinterest pages and Tweets. If he or she uses Hoot Suite too your posts can be pre-programmed, a double whammy time-saver for both of you!

Online Grocery Shopping

Once your VA gets to know you and how you like to live, he or she can even organise your online grocery shopping via companies like Ocado

Check back soon for more time-saving tips from Virtual Assistant CJ VirtualPA

Five Examples Of How A Virtual Assistant Can Save You Time

Five Examples Of How A Virtual Assistant Can Save You Time
Author: CJ Virtual PA

Deciding which tasks to delegate to a Virtual PA, VA or Virtual Assistant can take a while to establish.

Most virtual assistants are self employed and work from home focusing on administrative tasks similar to those of an executive assistant in a corporate office.

As the number of virtual assistants increases, their area of expertise is growing - it is therefore much easier to find someone who fits your needs than say it was five years ago when Virtual Assistants were only just beginning to get their names out there in the UK.

Entrepreneurs tend to use virtual assistants for everything from making client calls to sending out marketing material to prospective clients. It's important to build trust, just as you would with a permanent assistant as a good VA will be become a member of your team - he or she works virtually, saving you the overhead of office space, recruitment costs and expensive health / life insurance.  

1. Online Research
You can easily delegate Internet research to a Virtual PA. Requests could include searching for information on corporate websites, exploring new products and vetting potential employees or business contacts. It is important to give clear instructions, as well as user names and passwords so your assistant can get access to speciality search tools or paid websites. You can ask your VA to research blog topics and to find out what the current trends are before you delegate your Twitterfeed, blog, newsletter or website updates.

2. Database entries  From new business cards picked up at networking events to updated information for existing contacts, keeping databases current is vital if you want to become an expert marketeer.

Be specific about your needs and make sure your Virtual Assistant is aware of your expectations. Proper follow up is crucial for business owners if they want to market themselves efficiently. You can even scan business cards to your VA who will enter them into your database.

3. PowerPoint Presentations

Creating PowerPoint presentations from raw data and flipcharts or summarising research findings in a Word document can be a huge timesaver and can help you to prepare for those important meetings Your VA can return the data  to you in an electronic format which is easily shared later on.

4. Managing email
To save you time on a daily basis, your Virtual Assistant can filter your most important e-mails and respond to the rest on your behalf, ensuring nothing gets missed.  E-mail management is simple to administer remotely, but if your assistant is new to your business, you may need to provide guidance on how to select key e-mails and don't forget to ask your PA to ensure you are kept in the loop!

5. Social tasks
Virtual assistants are worth their weight in gold when it comes to drafting correspondence, writing cards or sending thank you notes.  This type of task can become a real bugbear for business executives but a good Virtual Assistant will take care of it all seamlessly.

At the end of the day it is all about creating a level of trust with your VA, Virtual PA, or Virtual Assistant and being prepared to just “let go” - a must for anyone who wants to grow and expand their business. No-one got rich by "doing it all themselves!"