Which Social Media Tasks Should You Delegate To A Virtual Assistant Part 2

By CJVirtualPA

If you don’t enjoy certain admin tasks, the likelihood is you will probably not be that good at them

For most people these are the activities you dread, like itemising your travel receipts and submitting your expenses.  By hanging on to tasks like this, you are holding yourself back and wasting time which could otherwise be spent on generating revenue for your business. The sooner you delegate them, the better.

Even if you are good are certain tasks, you can still delegate them. Tasks such as posting to Twitter or Facebook may be delaying you and preventing you from completing more high profile work you know deep down will benefit your business.

On the other hand, if you love certain tasks, but you aren’t particularly good at them, you need to ask yourself whether or not you could become competent with the right training.  If you’re prepared to put in the effort and have the time to do the training, get good at these tasks, otherwise delegate them!

If you don’t think about taking on a Virtual Assistant because you think you can’t afford one, remember that “resources always follow vision.”  Also, to be an effective leader you have to be good at delegation.

Here are some more examples of just some tasks you can start to delegate to a VA to save you time in your busy day:

Cleaning up email address books of duplicates

Often, due to device syncing problems, you might end up with several versions of the same contact. Your VA can easily trawl through them to ensure the details are amalgamated and therefore easily uploaded to your newsletter program.

Sorting through Linked In digests

We all know that LinkedIn can be a great tool to help you to connect with like-minded people to get ahead in business.  In order for you to participate in conversations you want to participate in your VA can identify these for you.

Regular Research

Tell your VA which products you want to promote this month and ask him or her to carry out some online research and to draft a blog to be linked to your website and other social media profiles.

Calendar Appointments

It can take many phonecalls and emails to finally confirm an appointment, particularly if more than two people are involved. Ask your Virtual PA to take the headache away and advise you of the date and time when all parties have confirmed they can make the meeting. 

Spice up your Tweets

Your VA can take photos of products or items which can enhance your Pinterest pages and Tweets. If he or she uses Hoot Suite too your posts can be pre-programmed, a double whammy time-saver for both of you!

Online Grocery Shopping

Once your VA gets to know you and how you like to live, he or she can even organise your online grocery shopping via companies like Ocado

Check back soon for more time-saving tips from Virtual Assistant CJ VirtualPA

Which Social Media Tasks Should You Delegate To A Virtual Assistant

CJ Virtual PA
06-02-2014

Part One

In a recent online survey 460 small business owners, 63% admitted they spend between one and hours on social media each week. The remaining people spend even more time, with some spending as many as 21 hours a week just on their social media management!
It doesn’t take much to work out that’s around half a working week – we wonder how on earth they are getting anything else done to create revenue! 

If you're not careful, the majority of time spent on social media can be totally unproductive and should be delegated to a Virtual Assistant for them to manage the promotion and scheduling, leaving you free to focus on what you’re good at, i.e., the client-facing role in your business.

If you've been on Facebook for a while, you'll know that due to all it’s various options it can be difficult not to get sidetracked.  However, social media, if used in a  productive way, can do amazing things for your online business marketing.

Letting Go

If  you have already made the decision to delegate your social media to a Virtual PA, you are to be congratulated! 

As an owner of a business built on hard work, blood, sweat and and sometimes tears, we understand only too well that it is not easy letting go, but by delegating you will save yourself a lot of valuable time which can be so much better spent on increasing revenue.



Once you have made your decision to "let go", you’ll need to give your VA access to your social media accounts and share your login details with them. You will also need to make them administrators of your social profiles. 

Social Media Marketing Model

Firstly, you need to evaluate which networks you will focus on, based of course on your business. For example a clothes manufacturer might use Pinterest to portray their colourful images, whereas service-based businesses like corporate coaches might be better off utilising Facebook, Twitter and LinkedIn to network in their areas of expertise. 

Some businesses fail in their social media efforts because it just is not possible to build an online presence overnight. You need to create a social media marketing strategy which summarises your goals, recurring tasks and the different achievements you're aiming for.

Social Media Tasks for Your Virtual Assistant to Manage

It’s really important to give your VA an overview of how you have managed your social media to date. This will allow him or her to understand your thought processes as you will want to ensure consistency when your Virtual PA is posting / blogging etc., on your behalf.

Drafting Content  

Your followers expect you to provide them with valuable information, which is why they chose to follow you in the first place.  This is where links and quotes come in as they are extremely popular on LinkedIn and Facebook.

Sourcing quotes, images and links to share across your social media platforms can be time consuming. This is where your Virtual Assistant can really add value by devising a document on a weekly basis, containing draft posts for your approval. As soon as you've authorised them, your Virtual PA can schedule them via HootSuite to be posted when you want them to go to get the best readership for your business.

Increasing your Network

Ask your VA to follow / friend / connect with new people based on your specific criteria. 
Liaison is crucial when it comes to social media, and sharing and commenting on content which is not your own is really important if you want to increase your network. Be careful not to link back to your own website too frequently or your followers may "unfollow" you if they think you’re just trying to directly promote your business / products / services. 



There are lots of ways to encourage social interaction online - here are just a few tasks which can be undertaken by your Virtual PA:

1. Share a content-relevant article or link relating to your industry
2. Add a video from Youtube and comment on it
3. You could even post an online survey to encourage a reaction from your followers
4. “Like” others' pages and interact with the larger names within your particular line of business
5. Post inspirational and amusing images and quotes

Finally, don’t forget to thank your new followers and liaise with those who have re-tweeted your posts and replies.

Check back soon to read the second part of "Which Social Media Tasks Should You Delegate To A Virtual Assistant"

12 Tasks To Get Out Of The Way Ahead Of Christmas

12 Tasks To Get Out Of The Way Ahead Of Christmas 

By CJ Virtual PA

We thought we’d share 12 tasks to tackle which, once complete, will help you to wind down for the festive season so that you can relax, sure in the knowledge you have planned ahead (and don’t need to feel guilty while you party and take some well deserved time off).

10^th December

Produce your Christmas Card list from your Outlook contacts (if you don’t have one, ask your VA to create one – you can build on it year after year)

11^th December

Write those cards!

12^th December

Print your labels and don’t forget to mail your cards!

13^th December

Write a blog and place a link to it on your website. You never know who will be browsing from their shiny new tablet over the holiday period!

16^th December

Get yourself on Google+ if you haven’t already done so. Click on the link for instructions

17^th December

Ask your Virtual PA or business manager to prepare Tweets which can be sent over the holiday period via  Hoot Suite.

18^th December

If you sell products and are launching a January sale, now is the time to get those gorgeous things on Pinterest!

19^th December

Add a message to the home page of your website advising your clients when you’ll be closed for business, reminding them they have a couple of days left to get those orders in!

20^th December

Collate your receipts for the month and enter them onto a spreadsheet for your accountant (and make this a monthly habit - April will be here before you know it)!

21st December

Yes, we know the 21st is a Saturday, but this is probably the last opportunity most of us will get to buy those last minute gifts ... remember, stay calm and carry on - it has to be done!

23^rd December

Prepare your out of office email message and record your voicemail greeting, advising people when you’ll be back at work.

24th December

Call those important people you won't be seeing over the break and as soon as the sun is over the yard arm, treat yourself to a glass of mulled wine, or something stronger. Finally, sit back, relax and wait to see what Santa brings those who have worked hard all year.

Happy Christmas!

Links To CJ Virtual PA Previous Blogs:

The Best Ways To Market Your New Website

Twitter - Trending & Hashtags

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