5 Tasks To Delegate To A Virtual Assistant

1.  Email 

We all know how much time is wasted trawling through email.  Allow your Executive Assistant to screen your email and prioritise customer enquiries ensuring you are drawn to the most important ones. Set up an Admin email account for your VA to manage as well as a personal email account using your business domain so that your PA can answer in your company name.

2.  Calendar 

You don't need to be wasting time managing your calendar appointments.  Let your VA manage your calendar and schedules. If you have a good PA, that person will be adept at managing the back-and-forth calls and emails required to set up and confirm appointments. If you use Google calendar, it can sync directly to your iPhone.

3.  Invoicing 

Timely invoicing is crucial to any smart business to ensure cash flow doesn't become an issue. Your Virtual Assistant can prepare, send, track, record and receive your business invoices. H/she can even pay your invoices via online banking if you have already developed a long-term trusting relationship.

4.  Expenses  

Expense reports can be a business professional's least favourite task. By allowing your VA to organise your expenses and receipts, you will immediately lose the stress they can cause and end up with a neat spreadsheet showing each item, totals and summaries, set out in date order. To simply share receipt images, use Dropbox, a great invention for sharing documents.

5.  Travel  

Maybe because the word itself is appealing, in our 

experience most people are reluctant to release control of travel arranging. Take a tip and record how much time you waste looking at flights and hotels (even without getting distracted and ending up on other more appealing sites) to secure the right deal at the right price.  You may be surprised!  When delegating, ask your Virtual Assistant to have a look at TripIt a free tool which can sync your travel itinerary to your mobile device.

Don't Be Afraid To Delegate To Your VA

You will save time which can be better spent working on your business. 

If you want more time for yourself and / or your business, it’s time you relinquished your administrative tasks to a virtual assistant.
Hesitancy to release control of your tasks in itself is a sign that you need some help. In many cases, a VA can perform your administrative tasks more quickly, professionally and more effectively than you can because these are jobs a good Virtual PA does every day and your Assistant will instinctively know where or which contacts to go to for the fastest and best results.

Delegate - You will save time which can be better spent working on your business.

Check back soon to read our next blog on "Which Social Media Tasks Should You Delegate To A Virtual Assistant - Part 2"

Five More Reasons To Use Social Media In 2014

Five More Reasons To Use Social Media In 2014

By CJ Virtual PA

13.01.2014

Posting To Social Media Sites Doesn’t Take As Much Time as You Think

Lots of us use social media every day, but on a somewhat limited basis. If you think that you have to spend all day researching to find  results you could have your eyes opened.  By adopting a positive and structured approach, you can achieve great results by asking your  Virtual Assistant or PA to spend just a few regular hours per week on social media sites such as Twitter. The important thing is to be consistent.

Those Who Use Social Media Are Predictable

As soon as you get to know your social media audience, you can design your content to be appropriate for their needs. Also, your knowledge about social media, for example Facebook, can easily be posted to your other sites and blogs.

Inbound Links Help You To Climb Up The Search Engine Rankings

As well as sending traffic direct, the links which result from social media allow your new posts to rank well with search engines almost immediately.  Of course it may take a while to build your search engine rankings but it is possible to create specific posts which rank well straight away.

Social Media & Branding

One of the best benefits of social media exposure are the results it has on the branding of your blog. Branding is key to building a successful blog and social media is an excellent, free option for helping readers to view your blog in a specific way.

Social Media Enables You to Leverage Your Existing Traffic

If you already have a popular blog the chances are you could leverage that traffic to draw even more visitors via social media. You could consider asking your PA or virtual assistant to include voting buttons in your posts and ask your readers and followers if they would vote for you.